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Content Overview

The Wisconsin 812 form is a comprehensive document designed by the Department of Safety and Professional Services, serving as a vital component of the state's real estate licensing and employment processes. This particular form serves dual critical functions: it records the employment of real estate licensure holders and ensures proper affiliation under a broker's supervision, while also acting as a regulatory compliance measure. By meticulously detailing personal and professional information, including license type and details of the broker-employer, it paves the way for maintaining the integrity and reliability of real estate transactions within Wisconsin. Moreover, the form entails a declaration of accuracy and understanding of legal responsibilities by the licensee, endorsed through a notarial act, which underscores the seriousness of the commitment towards adherence to the state's legal frameworks. The stipulation of an application fee further enforces the formal nature of this engagement. Operated under the Division of Professional Credentialing, this procedure not only facilitates the State's oversight of real estate practices but also ensures equal opportunity in employment and licensing, reflecting Wisconsin's commitment to fair and professional real estate practices.

Preview - Wisconsin 812 Form

Wisconsin Department of Safety and Professional Services

Mail To: P.O. Box 8935

1400 E. Washington Avenue

 

Madison, WI 53708-8935

Madison, WI 53703

FAX #:

(608) 261-7083

E-Mail:

dsps@wi.gov

Phone #:

(608) 266-2112

Website:

http://dsps.wi.gov

DIVISION OF PROFESSIONAL CREDENTIALING PROCESSING

NOTICE OF REAL ESTATE EMPLOYMENT

SECTION A: IDENTIFY LICENSEE TO BE EMPLOYED BY OR WORK UNDER THE SUPERVISION OF BROKER. FAILURE TO PROVIDE ALL INFO MAY RESULT IN DELAY OF PROCESSING.

LICENSE # and TYPE:

Broker

Salesperson

Timeshare Salesperson

 

 

 

 

DATE EMPLOYMENT BEGAN:

 

 

 

 

 

 

 

_________________________________________________________________________________________________

Last NameFirst NameMI

________________________________________________________________________________________________

Mailing address (Number, Street,)

________________________________________________________________________________________________

City

State

Zip Code

DATE OF BIRTH:

______ _____ ______

month day year

DAYTIME TELEPHONE NUMBER:

(Include area code)

(______) _______________

LICENSEE MUST SIGN IN THE PRESENCE OF A NOTARY PUBLIC.

I hereby swear and affirm that the answers set forth are true and correct to the best of my knowledge and belief and I understand that failure to comply with the statutes and rules of the Department may be cause for disciplinary action.

______________________________________

_______________

Signature of Licensee

Date

Subscribed and sworn before me this _____________________ day of

________________________________________________, _______.

______________________________________

_______________

Signature of Notary Public

(Seal)

Date Commission

 

 

Expires

APPLICATION FEE: Make check payable to Department of Safety and

Professional Services and attach to this application. Department can process this form only if fee is attached.

For Receipting Use Only

$ 10.00

#812 (Rev. 8/13)

 

Ch. 452, Stats.

Page 1 of 2

Committed to Equal Opportunity in Employment and Licensing

Wisconsin Department of Safety and Professional Services

SECTION B: THIS SECTION IDENTIFIES THE BROKER WITH WHOM OR BY WHOM THE

LICENSEE IN SECTION A WILL BE ASSOCIATED OR EMPLOYED

TYPE OF LICENSE:

Broker-Employer is (check one):

Sole Proprietor Broker

Business Entity (Association, LLC, LLP)

PRINT NAME AND ADDRESS OF BROKER-EMPLOYER EXACTLY AS THAT INDIVIDUAL SOLE PROPRIETOR OR BUSINESS ENTITY IS LICENSED:

_________________________________________________________________________________________________

Business Entity Name

_________________________________________________________________________________________________

Business Address of Broker-Employer’s Main Office (Number, Street, City, State, Zip Code)

_____________________________________________

(_____) ______________________________________

License Number:

Main Office Telephone Number:

This statement must be signed by the sole proprietor broker-employer or a licensed broker who is a director, manager, member, officer, owner or partner of the licensed business entity indicated above.

This is to certify that the broker-employer listed will assume responsibility for the licensee, and failure to comply with the statutes and rules of the Department may be cause for disciplinary action.

_________________________________________________________

Print name of person signing below

 

_________________________________________________________

________________________

Signature of either the sole proprietor broker or a director, manager,

Date

member, officer, owner or partner of the licensed business

 

entity listed above.

 

 

 

#812 (Rev. 8/13)

 

Ch. 452, Stats.

Page 2 of 2

Committed to Equal Opportunity in Employment and Licensing

Form Specifications

Detailed Instructions for Using Wisconsin 812

After completing the Wisconsin 812 form, which is designed for notifying about real estate employment, the next steps involve verifying the accuracy of the information provided, attaching the requested application fee, and ensuring that all sections are filled out as required. This process plays an essential role in maintaining professional standards and compliance within the Wisconsin real estate industry. To correctly complete this form, carefully follow the instructions. Missing or incorrect information may delay the processing of the form.

  1. Start by filling out Section A: Identify Licensee. Input the License Number and Type (Broker, Salesperson, or Timeshare Salesperson). Specify the Date Employment Began.
  2. Provide the licensee’s personal information, including Last Name, First Name, and Middle Initial, followed by the Mailing Address, City, State, and Zip Code.
  3. Enter the licensee’s Date of Birth, making sure the month, day, and year are all clearly indicated.
  4. Fill in the Daytime Telephone Number of the licensee, including the area code.
  5. The licensee must sign the form in the presence of a Notary Public. Complete this step by having the licensee sign and date in the designated area.
  6. Have the Notary Public sign and date the form, completing this section with the notary’s commission expiration date and affixing the seal.
  7. Attach the application fee to this form, ensuring a check made payable to the Department of Safety and Professional Services is included with the submission. Remember, the fee as stated on the form is $10.00.
  8. Proceed to Section B: Identifying the Broker. Here, indicate the type of license the Broker-Employer holds by checking the appropriate box (Sole Proprietor Broker, Business Entity).
  9. Print the name and address of the Broker-Employer exactly as the individual or business entity is licensed, including the business entity name and the business address of the broker-employer's main office.
  10. Include the License Number and Main Office Telephone Number of the Broker-Employer.
  11. This section must be signed by either the sole proprietor broker-employer or a licensed broker who is a director, manager, member, officer, owner, or partner of the licensed business entity. The signing party should print their name, then sign and date in the provided spaces.

Once all steps are completed, review the form for accuracy and completeness. Any missing or incorrect information can lead to delays in processing. After review, mail the form to the Wisconsin Department of Safety and Professional Services at the provided address. This ensures that the licensee is properly registered and affiliated with the correct broker-employer, maintaining compliance with state regulations.

Listed Questions and Answers

What is the Wisconsin 812 form used for?

The Wisconsin 812 form is utilized to notify the Department of Safety and Professional Services whenever a real estate licensee (such as a broker, salesperson, or timeshare salesperson) begins employment under a broker or is working under the supervision of a broker. This form helps maintain up-to-date records and ensures compliance with state regulations.

Who needs to fill out the Wisconsin 812 form?

Both the real estate licensee being employed or supervised and the broker or employer responsible for them must fill out the form. Section A must be completed by the licensee, including personal details and a declaration signed in the presence of a notary public. Section B requires the employing or supervising broker's information and acknowledgement of responsibility for the licensee.

Is there a fee to submit the Wisconsin 812 form?

Yes, there is a $10.00 application fee required when submitting the Wisconsin 812 form. The check should be made payable to the Department of Safety and Professional Services and attached to the application form for processing.

What information is required from the licensee in the Wisconsin 812 form?

The licensee must provide specific details including their license number and type, date employment began, personal contact information, and date of birth. They must also sign the form in front of a notary public, affirming the truthfulness of the information provided.

What information must the broker provide in the Wisconsin 812 form?

The broker is required to specify their license type and provide their name and address exactly as it appears on their license. They must also include their business's main office address, phone number, and license number. A signature from the sole proprietor broker or a director, manager, member, officer, owner, or partner of the business entity is needed to confirm the association with the licensee.

How is the Wisconsin 812 form submitted?

The completed form, along with the application fee, should be mailed to the Department of Safety and Professional Services at the address provided on the form. It can also be faxed or e-mailed, but it is important to ensure that the application fee is properly submitted if required for processing.

What happens if the information on the Wisconsin 812 form is incomplete?

If the Wisconsin 812 form is incomplete or lacks crucial information, the processing of the notice may be delayed. It's vital to carefully fill out each section of the form and check for accuracy before submission to avoid any unnecessary setbacks.

Common mistakes

Filling out government documents can often feel overwhelming, and the Wisconsin 812 form, designed for the notification of real estate employment, is no exception. Many people make mistakes when completing this form, which can delay the processing time and affect their employment status in the real estate industry. Understanding these common errors can significantly streamline the process.

First and foremost, an often seen mistake is not providing all the required information in SECTION A, which is crucial for identifying the licensee to be employed or supervised by a broker. This includes the license number and type, date employment began, personal information, and the mandatory signature in the presence of a notary public. Leaving any of these fields blank or incomplete can result in processing delays.

In SECTION B, which focuses on the broker with whom the licensee will be associated or employed, a common mistake is incorrect or incomplete information regarding the broker-employer’s license type and contact details. This section requires precise details about the sole proprietor broker or business entity, exactly as they are licensed. Mistakes in this section can lead to confusion and incorrect assumptions of responsibility.

Here are other critical mistakes often made on the form:

  1. Not attaching the application fee, which is essential for the Department of Safety and Professional Services to process the form.
  2. Incorrect or missing license number and type, which are essential in identifying the licensee’s eligibility and status.
  3. Failing to provide the exact start date of employment, which is mandatory for validating the current employment status.
  4. Omitting the mailing address, or providing an outdated or incorrect address, which can lead to miscommunication and delays.
  5. Not providing a daytime telephone number, crucial for direct communication by the Department if clarification or more information is needed.
  6. Underestimating the importance of the declaration and notary public section, leading to an invalid application due to lack of certification.
  7. Incorrectly filled out or missing broker-employer details, creating uncertainty about the supervising broker’s identity and responsibility.
  8. Ignoring the application’s instructions and requirements, which can result in an incomplete or incorrect submission.

Additionally, common errors often stem from rushing through the form without double-checking the information provided or misunderstanding the requirements. It's advisable to read through the entire form before beginning and have all the necessary information readily available. If there’s any confusion about what is required, contacting the Department of Safety and Professional Services for clarification can prevent many of these mistakes. A careful, thorough approach can ensure that the form is filled out correctly and efficiently, helping to secure one’s employment in the real estate sector without unnecessary delays.

Ultimately, avoiding these common mistakes when filling out the Wisconsin 812 form is crucial for real estate professionals in Wisconsin. It ensures that their employment records are accurately and timely updated, reflecting their current status and enabling them to proceed with their professional activities within the state’s regulatory framework.

Documents used along the form

The Wisconsin 812 form is crucial for real estate professionals within the state, facilitating the hiring processes and ensuring compliance with local regulations. Alongside this form, several documents are pivotal in efficiently navigating the legal and administrative landscapes of real estate employment and practice in Wisconsin. Being well-prepared with the right documents can streamline processes and prevent unnecessary delays.

  • W-9 Request for Taxpayer Identification Number and Certification: This form is essential for any hired individual or contractor, ensuring that all taxation information is correctly reported to the IRS.
  • Background Check Authorization Form: Real estate professionals often undergo background checks before employment. This authorization form is a consent from the applicant to conduct such an investigation.
  • Direct Deposit Authorization Form: For employees who prefer electronic pay, this form collects banking information to set up direct deposits for their paychecks.
  • Confidentiality Agreement: Given the sensitive nature of real estate transactions, this document outlines the confidentiality requirements imposed on the employee, protecting client information and trade secrets.
  • Independent Contractor Agreement: For real estate professionals engaged not as employees but as independent contractors, this agreement delineates the terms of their engagement, roles, responsibilities, and compensation details.
  • Real Estate License Verification Form: To comply with state regulations, this document is used to verify that a real estate professional holds a valid, current license to practice within Wisconsin.

Together with the Wisconsin 812 form, these documents ensure a comprehensive approach to employment within the real estate sector, covering legal, financial, and ethical bases. It's important for employers and professionals alike to be aware of and utilize these forms to ensure smooth employment transitions and adherence to state regulations.

Similar forms

The Wisconsin Department of Safety and Professional Services' Notice of Real Estate Employment form shares key elements with the Notice of Employment Termination form used in various states. Both require detailed information about the individual's employment status – albeit for different reasons – and must be efficiently processed to ensure legal compliance. Termination forms, like this Wisconsin employment notice, collect essential details such as the employee's name, address, and position, as well as the employer's information, serving to formalize changes in employment status within the requisite departments or regulatory bodies.

Similarly, the Change of Address form, prevalent across countless state and federal systems, and utilitarian in nature, ensures that individuals' contact information is up to date with government or regulatory entities. This form, akin to the Notice of Real Estate Employment, collects basic personal information and contact details to ensure records are accurate. Just as updating an address facilitates smooth communication, the Notice of Real Real Estate Employment ensures that a real estate licensee's affiliation with a broker is officially recorded, promoting accountability and adherence to professional standards.

Likewise, the Application for Professional Licensure is another document with similarities to the Wisconsin 812 form. Both are critical steps in the regulatory oversight of professional activities. Where the Wisconsin 812 form registers the employment of a real estate licensee under a broker, the Professional Licensure application is the gateway for an individual seeking permission to engage in a regulated profession. Each document formalizes the individual's professional status, ensuring public access to competent and ethically operating professionals.

The New Business Entity Registration form, pivotal for the legal establishment of companies, parallels the Notice of Real Estate Employment in its necessity for formalizing associations between individuals and entities within regulated frameworks. By detailing specific business-related information – including principal addresses, type of business, and responsible individuals – it serves a similar foundational purpose. The precise and legally structured identification of relationships within the Wisconsin 812 form mirrors the process of legally establishing a business entity, underscoring the importance of documentation in regulatory compliance and accountability.

Lastly, the Professional Credential Update form bears resemblance to the Notice of Real Estate Employment, as it is integral to maintaining current and accurate professional records. Like the Notice of Real Estate Employment, which notifies the Department of Safety and Professional Services about new real estate employment arrangements, the Professional Credential Update allows professionals to communicate changes in their licensure status, contact information, or affiliations. Both serve as crucial links in the chain of transparency and accountability between professionals and the regulatory bodies that oversee their practices.

Dos and Don'ts

When completing the Wisconsin 812 form for the Department of Safety and Professional Services, it's critical to proceed with attention to detail and accuracy. The form is integral to notifying the department about real estate employment arrangements. Here’s a concise guide on what you should and shouldn't do while filling it out:

Do:

  1. Verify that all information filled out in Section A, which identifies the licensee, is accurate and complete. This includes the license number and type, the date employment began, and the licensee’s personal information.
  2. Ensure the licensee signs the form in the presence of a notary public. This step is crucial for the validation of the document.
  3. Include the correct application fee with the form. Make certain that the check is payable to the Department of Safety and Professional Services and attached securely to the application.
  4. Print the name and address of the broker-employer in Section B exactly as the individual or business entity is licensed. This information should be double-checked for accuracy.

Don't:

  • Rush through filling out the form, which can lead to mistakes or omissions. Take the time to review each section carefully.
  • Forget to get the form notarized. The signature of the licensee must be sworn and affirmed before a notary to be considered valid.
  • Omit the application fee or make the check payable to the wrong entity, as this will result in a delay in processing.
  • Leave sections blank, especially if they are applicable to your employment situation. Incomplete forms can also delay processing and potentially result in a denial of the notice of real estate employment.

Misconceptions

When dealing with the Wisconsin 812 form, which is vital for real estate professionals within the state, several misconceptions often arise. Clarifying these misunderstandings can help streamline the process and ensure that real estate professionals comply accurately with the Department of Safety and Professional Services' requirements.

  • Misconception 1:

    The form is only for new employees.

  • In reality, the Wisconsin 812 form must be completed not only when a broker hires a new real estate agent but also when an existing agent changes broker employers or when there's any change in employment status. It's about keeping the professional relationship and supervisory responsibilities up to date.

  • Misconception 2:

    Anyone at the broker’s office can sign the form.

  • The section identifying the broker with whom the licensee will be associated must be signed by specific people. This includes the sole proprietor broker-employer or a licensed broker who holds a designated role (director, manager, member, officer, owner, or partner) within the licensed business entity. This ensures accountability and verifies the authorization within the brokerage.

  • Misconception 3:

    No fee is required when submitting the form.

  • Contrary to this belief, there is an application fee that must be attached to the form for processing. The current fee is indicated on the form, ensuring the Department of Safety and Professional Services can complete the necessary procedures. Without this fee, the form will not be processed.

  • Misconception 4:

    The form is optional for timeshare salespersons.

  • Actually, regardless of the sales area — be it residential, commercial, or timeshare properties — all salespersons must have their employment status officially documented using the Wisconsin 812 form. This highlights the form's broad application across the real estate sector in Wisconsin.

  • Misconception 5:

    Electronic signatures are acceptable on the 812 form.

  • The form insists that the licensee's signature must be done in the presence of a notary public, thus requiring a physical or "wet" signature. This step verifies the identity of the licensee and affirms the truthfulness of the information provided, bolstering the form's integrity.

  • Misconception 6:

    Submission via email is permitted.

  • Despite increasing digitalization, the current process for the Wisconsin 812 form mandates mailing the completed and signed document, along with the necessary fee, to the Department of Safety and Professional Services. This method ensures that all paperwork, including payment, is securely handled and appropriately filed.

Understanding these aspects of the Wisconsin 812 form can help real estate professionals in Wisconsin navigate their compliance requirements more efficiently, ensuring that their licensing and employment records are accurately maintained.

Key takeaways

When filling out the Wisconsin 812 form, which is used for reporting real estate employment, there are several key takeaways that can ensure the process is completed correctly and efficiently:

  • Ensure all required information is provided in Section A, which includes details about the licensee such as license number, type (Broker, Salesperson, or Timeshare Salesperson), employment start date, personal details (name, mailing address, date of birth, daytime telephone number), and a signature that must be notarized. Incomplete information may delay processing.
  • The application must include the application fee. A check for $10.00, payable to the Department of Safety and Professional Services, must be attached to the form. Without this fee, the Department cannot process the form.
  • In Section B, the broker with whom the licensee will be associated or employed must be identified. This includes specifying the type of license (Sole Proprietor Broker, Business Entity like an Association, LLC, LLP), and providing the print name and address of the broker-employer exactly as licensed.
  • Evidence of employment initiation includes providing the exact date when the employment began. This information is crucial and should be accurately filled in to avoid any issues.
  • The statement in Section B must be signed by the sole proprietor broker-employer or a licensed broker who acts in a significant role within the business entity (director, manager, member, officer, owner, or partner). This signature confirms that the broker-employer will assume responsibility for the licensee.
  • It is important for the licensee to understand that failure to comply with the statutes and rules of the Department may result in disciplinary action. This disclaimer is clearly stated for both the licensee and broker-employer, emphasizing the importance of compliance with all regulatory requirements.li>

By carefully following these guidelines, both the licensee and broker-employer can ensure that the Wisconsin 812 form is correctly filled out and submitted, streamlining the employment reporting process in compliance with Wisconsin's Department of Safety and Professional Services.

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Fact Detail
1. Form Number and Version #812 (Rev. 8/13)
2. Governing Law Ch. 452, Stats.
3. Issuing Department Wisconsin Department of Safety and Professional Services
4. Purpose of Form Processing notice of real estate employment
5. Application Fee $10.00
6. Required Signatures Licensee and Notary Public
7. Contact Information Phone #: (608) 266-2112, Email: dsps@wi.gov
8. Mailing and Physical Addresses P.O. Box 8935, 1400 E. Washington Avenue, Madison, WI 53708-8935 and Madison, WI 53703 respectively
9. Commitment to Equal Opportunity Committed to Equal Opportunity in Employment and Licensing